Otter gave me transcripts. Ninja Notes gives me context. It remembers every conversation I have had and uses all of it to make the next call better.
Frankie HouserSales Representative · B2B SaaS
Save 5+ hours a week.
Every decision captured, no bot needed.
Most tools join as a bot or hand you a wall of transcript. Ninja Notes is AI meeting notes that captures the decisions, action items, and insights instead.
✓ 14-day Pro trial, no credit card
✓ Summaries in seconds
✓ 20K+ meeting hours captured
Customer stories
People who hate meetings, love this.
The tools are simple to use, easy to understand, and practical enough that I can focus on running my business instead of figuring out the technology.
Paul DittoPresident and Owner · Supply Chain
Every conversation I have is more valuable now that I trust it’s being captured. Ninja Notes isn’t just notes, it’s institutional memory I can search.
Jeremy FoglemanCreative Director · Product Branding
Integrations
We integrate with the same tools you use.
How it works
What Ninja Notes does that other tools won’t.
Privacy that listens without showing up.
Other tools dial in as a bot, announce themselves, and get kicked out of sensitive meetings. Ninja Notes doesn’t need one.
- Captures virtual calls (Zoom, Meet, Teams) from your laptop’s system audio. No bot to dial in, no participant on the line.
- For in-person meetings, your phone takes the notes so you can stay focused on the room.
- You control disclosure. Tell the room on your terms, not a bot’s.
Intelligence that captures the decision, not just the words.
Most transcription gives you a wall of text. Ninja Notes reads the room and lets you steer what it pays attention to.
- Live Ninja Chat lets you ask any meeting a question and get the answer in plain English. No scrolling, no skimming.
- Smart suggestions surface decisions, owners, and the "I’ll handle that" moments before they slip through the cracks.
- Context controls let you feed it your team, your jargon, and your priorities, and it gets sharper every week.
Connection that pulls every conversation into one place.
Laptop calls, phone recordings, voice notes. Ninja Notes pulls it all into one system you can actually search.
- Pairs with Sona for every conversation a laptop can’t reach.
- Calendar sync, with today’s focus and next event ready before you open the app.
- Connects to HubSpot and Salesforce today, with Slack, Notion, Google Drive, Zapier, Asana and more coming soon.
Customization that bends to fit your business.
Out of the box, or tailored to the bone. Ninja Notes adapts to your team and your work, not the demo version of it.
- Built around your business, your products, and your people. Your context, never shared.
- Custom summary templates for every meeting type, like sales calls, standups, interviews, and exec reviews.
- Auto-creates tasks, follow-ups, and reminders from every meeting.
Pricing
Start talking. We’ve got it from here.
From solo thinkers to whole teams. Start free, move up when you outgrow it.
Free
For trying it out and seeing what your meetings have been hiding.
$
0
/ forever
no card required
Start for free
- 300 recording minutes / mo (~5 hours of meetings)
- Live transcription & diarization
- 5 smart summaries / mo
- Docs-based support
Entry
For when you start using it more than you thought you would.
$
7
/ user / mo
billed annually · save 20%
Start free trial
- 1,200 recording minutes / mo
- Live transcription & diarization
- Smart summaries · unlimited
- Calendar sync
- Email support
Pro
AI search, auto-tasks, and your whole team in one place.
$
15
/ user / mo
billed annually · save 20%
Start free trial
- Unlimited recording minutes
- Everything in Entry
- Ninja Search across every meeting
- Auto-extracted tasks & owners
- HubSpot & Salesforce, with Slack, Notion, Google Drive, Zapier & more coming soon
Enterprise
Custom retention, dedicated support, premium integrations.
Custom
tailored contract
Talk to Sales
- Everything in Pro
- SSO + role-based access
- Team workspaces & shared notes
- Custom retention & DPA
- Dedicated CSM
- API access & custom integrations
Save 20% with annual billing · Sign up free for a 14-day Pro trial · Choose a paid plan and billing starts right away
Pre-order Sona™
Ready to capture every conversation?
Sona™ is the wearable that picks up where your laptop can’t — in-person meetings, hallway chats, the conversation in the car on the way back. Pairs with Ninja Notes. Everything lands in one place.
$79
$154
Save $75
- Sona™ wearable device ($109 value)
- 3 months Ninja Notes Pro ($45 value, activates today)
- Free shipping (contiguous US)
- 30-day money-back guarantee (from receipt of device)
Pre-Order Sona™
Estimated ship date · Q2 2026
Pro subscription activates immediately upon purchase, no device required to start. Pre-order price locked in regardless of future changes.
FAQ
Common questions, fast answers.
Does Ninja Notes join my call as a participant?
No. Other tools dial in as a bot, announce themselves, and get kicked out of sensitive meetings. Ninja Notes captures the conversation without ever joining it.
Will it work for in-person meetings?
Yes, through your phone with an internet connection. When Sona ships in Q2 2026, it’ll add offline capture for the conversations a phone can’t reach.
Is my data used to train AI models?
Never. Your recordings are yours. Your transcripts are yours. Your summaries are yours. No training, no sharing, no caveats.
What integrations does it support?
Calendar sync on every paid plan. Pro and above connect to HubSpot and Salesforce today, with Slack, Notion, Google Drive, Zapier, Asana and more coming soon, plus PDF export anytime. Enterprise unlocks SSO, API access, and custom integrations.
Do you have an MCP connection?
Yes! We have direct MCP connections for both Claude and ChatGPT. Instructions on how to connect them are located in our knowledge base.
What happens after my 14-day Pro trial?
You drop to Free automatically. No charge, no surprise bill. Upgrade to Pro any time you miss it.
Can I export or delete my data?
Yes. Export anything as PDF, with Notion export coming soon. Delete a single note or your whole account from settings. Gone for good, no support ticket required.
What about consent and recording laws?
Recording laws vary by state and country. Several U.S. states (California, Florida, Pennsylvania, Illinois, Massachusetts, Maryland, Montana, New Hampshire, Washington and others) require consent from everyone on the call. Ninja Notes captures audio without auto-announcing, but it’s on you to comply with applicable laws and disclose recordings where required. When in doubt, say so out loud at the start of the call.
Your next meeting is in twenty minutes.
You could start Ninja Notes right now and have a summary before it’s over.